If you would like to apply, please send your CV (and sample code or demo reel when appropriate) to Rob Reiner: rob.reiner@take2games.com

SUMMARY:

Serves as initial contact for all callers and visitors to 2K Games Novato, CA headquarters; provides administrative and clerical support to office.

JOB RESPONSIBILITIES:

• Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.
• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
• Responds to visitors, clients, and employees in a courteous and professional manner.
• Opens and routes incoming mail and packages.
• Prepares and forwards outgoing mail and packages; maintains tracking information on all outgoing packages.
• Orders and distributes company business cards.
• Composes and types routine correspondence as required.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Assists with ordering and maintaining office supplies and arranging for equipment maintenance.
• Keeps reception area organized.
• Prepares and maintains meeting and conference room reservation schedules; circulates schedule to appropriate staff; assists with coordination of meetings including but not limited to preparing meeting rooms, ordering food and beverage service.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule changes.
• Assist with travel arrangements as required.
• Completes expense reports as required.
• Maintains company confidentiality; ensures requests for information are forwarded to appropriate individuals.
• Serves as substitute for Executive Assistant and acts as back-up for Office Support as needed.
• Performs other duties as assigned.

QUALIFICATIONS:

• Education and Experience: High School Diploma or equivalent and 3+ years related experience.

SKILLS:

• MUST be very strong with Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills.
• Ability to determine and efficiently route incoming calls to the proper individual or department.
• Proficient on Microsoft Office Suite.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Strong organizational skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Professional appearance and demeanor
• Acute attention to detail.

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

• Sit for prolonged periods.
• Perform some repetitive motion activities.
• Coordinate multiple tasks simultaneously.
• Lift and move up to 40 pounds.

REPORTING TO: Director, Human Resources